BUSFLEETOPS
Welcome

Your Shop. Your System.

An industrial-grade fleet maintenance platform built for the people who keep the wheels turning.

  • Eight role-specific dashboards — every person sees only what matters to them
  • Works on the shop laptop, the office tablet, and the driver's phone
  • No spreadsheets, no sticky notes, no chasing paperwork
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Role-Based Access

Eight Roles. Zero Confusion.

Every staff member gets exactly the tools they need — and nothing they don't.

  • Driver · Maintenance · Supervisor · Accounting · Cleaner · Fuel Attendant · Office Staff · Admin
  • Each role has its own sidebar, color theme, and feature set
  • Strict permission boundaries protect sensitive operations
Driver
Maint.
Super.
Acct.
Cleaner
Fuel
Office
Admin
Work Orders

From Report to Repair to Receipt.

The work-order workflow follows the bus from the road right back to the road again.

  • Drivers report issues from the lot — required fields catch incomplete tickets
  • Maintenance triages, orders parts, attaches photos, marks completed
  • Supervisor approves; Accounting receives ready-to-bill orders
Parts Inventory

Every Part. Every QR Code.

Live inventory with low-stock alerts and an auto-reorder queue your team actually uses.

  • Scan-to-pull workflow — parts decrement themselves when used
  • Custom thresholds + automatic reorder queue when stock dips below your line
  • Manual stock adjustments for the annual inventory count
Cleaning

Cleaning Checklist — Digital.

Scan a bus, run the cleaning checklist, log the products — all from a phone in the cleaner's pocket.

  • Customizable cleaning categories (Floors, Seats, Windows, etc.)
  • Tap-to-check sheet matches the format your crew already knows
  • Separate cleaning products inventory with QR scanning
Inspections & DOT

Federal-Grade Inspection. State-Grade Speed.

Routine maintenance inspections + the full 17-section DOT yearly check, both digital, both audit-ready.

  • 15-item maintenance inspection with required-field validation
  • DOT Yearly Maintenance Check covering all 17 federal sections
  • Automatic out-of-service flag with red/yellow severity tagging
Fuel & Fluids

Fuel Log.

Capture every gallon, every DEF top-off, every fluid check, on every fill-up.

  • Dedicated Fuel Attendant role with its own focused workflow
  • Monthly + year-to-date totals with per-category breakdown
  • CSV export for accounting; six fluid checkboxes baked into every fill
Fleet Status & Sub Buses

Know What's On the Road. And What Isn't.

A live fleet status board plus a sub-bus check-out system every dispatcher dreams of.

  • Global out-of-service board visible to every role for safety
  • Designate spare buses; check them out to drivers with a timestamp
  • Full return history — who had it, when, why
QR Everywhere

One Scan. Everything in Hand.

Buses, parts, cleaning supplies — every physical item has a QR you can print, laminate, and stick.

  • Camera + manual-entry scanning, works on any device
  • Batch print sheets for laminating — Avery-friendly
  • Scan-to-clean, scan-to-pull, scan-to-inspect workflows
Admin Superpowers

See What Every Role Sees.

Manage the entire shop without ever logging out of your account.

  • "View As Role" simulator — preview the app exactly as any role experiences it
  • Awards & Personalized Role Notes — boost morale from one panel
  • Full user management, password resets, and audit trails
Preview as any role
One click in, one click out
Ready when you are

Bring it to your shop.

Add your team, scan your fleet, and you're operational by lunch. Already a customer? Sign in and pick up where you left off.